However, you can create any type of folder from within any module. The name of this folder begins with SBS so that you can easily differentiate it from other folders in your mailbox.
In the Select where to place the folder list, click your account name or Mailbox , depending on your account configuration to place the new folder at the same level in the Folder List structure as your default module folders. The address book appears in the My Contacts list. On the Navigation Bar , click the Mail button to display your Inbox. Click the Folders button to display the Folder List , which includes all the folders in your Outlook configuration rather than only those containing mail items.
The SBS Contacts folder appears in alphabetic order in the list. A contact card icon next to the folder name indicates that it is a contact folder, designed to hold contact items. Although the Folder List still appears in the Folder Pane , the ribbon displays the groups appropriate to an address book. On the Navigation Bar , click the People button to display the usual People module Folder Pane , which provides easy access to your address books.
The same features available within your main address book, such as the contact index, are available within this custom address book. In the My Contacts list, click Contacts to display your default address book, which currently contains the five contact records you created in Chapter 4.
The record disappears from the contact list. To copy rather than move a contact record, right-click and drag the contact record to the destination address book and then, when you release the mouse button, click Copy on the shortcut menu.
In the contact list, if the Dean Halstead contact record is not already selected, click it once to select it. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical.
But, if you upgrade Outlook to version , data files created in previous versions of Outlook will be saved in a different location in a hidden folder:. Handy Backup provides a powerful automatic Outlook backup, including emails, contacts and event lists. You can easily backup all the data, and restore it at any time you need. Learn more about how to backup outlook with Handy Backup.
How to copy Outlook address book? You can export your contacts using the built-in Import and Export Outlook option. An Exchange organization might contain thousands of recipients, so the built-in address lists could become quite large.
To prevent this, you can create custom address lists to help users find what they're looking for. For most day-to-day activities, employees at Fourth Coffee don't communicate with employees at Contoso, Ltd. Therefore, to make it easier for employees to find recipients who exist only in their division, you can create two new custom address lists: one for Fourth Coffee and one for Contoso, Ltd. However, if an employee is unsure about where recipient exists, they can search in the GAL, which contains all recipients from both divisions.
You can also create address lists under other address lists. For example, you can create an address list that contains all recipients in Manchester, and you can create another address list under Manchester named Sales that contains only sales people in the Manchester office. You can also move address lists back to the root, or under other address lists after you've created them.
For more information, see Use the Exchange Management Shell to move address lists. Although address lists are useful tools for users, poorly planned address lists can cause frustration. To make sure that your address lists are practical for users, consider the following best practices:. Use a naming convention and location hierarchy for your address lists so users can immediately tell what the list is for which recipients are included in the list.
If you have difficulty naming your address lists, create fewer lists and remind users that they can find anyone in your organization by using the GAL. For detailed instructions about creating address lists in Exchange Server, see Create address lists.
If the address list contains a large number of recipients our recommendation is more than , you should use the Exchange Management Shell to update the address list not the EAC. For more information, see Update address lists. For more information, see Use the Exchange Management Shell to update global address lists. Feedback will be sent to Microsoft: By pressing the submit button, your feedback will be used to improve Microsoft products and services. Privacy policy.
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